Writing a business letter in English can be quite difficult, especially if you haven't learned it as a foreign language. We'll tell you how to write formal letters in English and give simple examples.
When composing a message in English, it is necessary to adhere to the correct style of presentation. It is imperative to be polite and careful until the end. There are situations when it is better to present yourself in the eyes of the recipient as a conservative than an uneducated person. In addition, it is worth remembering that sentences should be short and concise.
What you should not use in your letter:
Abbreviations.
Slang, jargon, idioms.
Phrases with emotional coloring.
The types and structure of business instagram database letters in English are no different from the Russian version. The only thing that may differ is the address format and speech patterns.
Contact information:
First Name Last Name
Your Phone Number
Your Email Address
Date Anna Robins
+0000000
[email protected]
January 11, 2005
Polite greeting:
If you don't know the name of the person you're talking to Dear Sir, when addressing a man
Dear Madam – when addressing a woman
If you know what to call the addressee Dear Mr John – for a man
Dear Ms Jane – for a woman
If the recipient has an academic title, use it. Dear Dr. Snow
Dear Prof. Black
Completion:
If you don't know the recipient's name Yours faithfully
If you know what to call it Yours sincerely
The type of business message you need to write will determine what phrases you will need. Here are some examples:
Letter of claim:
I am writing to complain about… I am writing to complain about…
I recently bought ... from your company. I recently purchased…from your company
I am writing to bring to your attention... I am writing to draw your attention to…
I would like a full refund I suggest that I get a full refund
I would appreciate it if you could refund my money. I would be grateful if you could give me a refund
I look forward to your reply. I look forward to receiving a prompt reply
Request letter:
I am writing to inquire about... I am writing to inquire about…
Could you provide me with some information about… Would you be kind enough to provide me with some information about...
I would be grateful if you could help me find out... I would appreciate if you could help me find out…
Could you tell me if... Could you tell me whether...
I would also be interested... I would also be interested in...
Cover letter:
I am writing to apply for the position of... I am writing to apply for the position of…
I am writing in response to your vacancy... I am writing in response to your advertisement…
I am particularly interested in this work because... I am particularly interested in this job because…
>As you can see from my resume... As you can see from my resume, …
I am currently working in... I am currently employed by…
I aspire to make a career in… because… I am keen to pursue a career in…, because…
My strengths... My main strengths are…
If you require any further information, please do not hesitate to contact me. Should you require any further information, please do not hesitate to contact me
Apology letter:
Please accept our apologies for... Please accept our apologies for…
We sincerely apologize for... We sincerely apologize for…
The error was apparently related to... The mistake was apparently due to…
We are currently working on... We are currently working on…
To prevent this from happening again... To prevent this from happening again, …
We understand how upset you were when... but unfortunately... We understand how upset you must have been when…, but unfortunately…