Navigate to the review tab
Posted: Thu Jan 23, 2025 4:17 am
via Microsoft Word Once Word is open, head straight to the Review tab. You'll find it at the top of the screen, on the Word ribbon. This tab houses all of the document review tools: editing, tracking changes, and yes, document comparison .
3. Click Compare
Comparison function
Now, you'll see a bunch of options on the toolbar, but the one you're looking for is the Compare feature . Clicking on it will bring up two options.
Click Compare again , not Merge. Merge is used to combine documents, allowing you to work with multiple files at once. To learn more about this, here's a quick guide to combining documents .
4. Upload documents for comparison
Upload documents for comparison
This is where you choose the two documents you want to compare. Word will prompt business development directors email list you to upload one as the original document and the other as the revised document . Make sure you choose the correct versions of the Word document so you're comparing apples to apples, not oranges.
Also, remember to assign a name within the “label changes with ” section . By using the label feature, you are basically giving each change an identity, which makes it much easier to manage revisions, keep track of who did what, and review Word files accurately.
5. Configure comparison settings
Setting up comparison settings: How to compare two Word documents
Word won't show you all the small differences unless you ask it to. You can customize what you want to compare in Word documents by clicking More. This includes everything from text changes, comments, and formatting to more granular details like footnotes, headers, and tables. If you're short on time or just want to see the text changes, you can turn off the more detailed comparison settings.
3. Click Compare
Comparison function
Now, you'll see a bunch of options on the toolbar, but the one you're looking for is the Compare feature . Clicking on it will bring up two options.
Click Compare again , not Merge. Merge is used to combine documents, allowing you to work with multiple files at once. To learn more about this, here's a quick guide to combining documents .
4. Upload documents for comparison
Upload documents for comparison
This is where you choose the two documents you want to compare. Word will prompt business development directors email list you to upload one as the original document and the other as the revised document . Make sure you choose the correct versions of the Word document so you're comparing apples to apples, not oranges.
Also, remember to assign a name within the “label changes with ” section . By using the label feature, you are basically giving each change an identity, which makes it much easier to manage revisions, keep track of who did what, and review Word files accurately.
5. Configure comparison settings
Setting up comparison settings: How to compare two Word documents
Word won't show you all the small differences unless you ask it to. You can customize what you want to compare in Word documents by clicking More. This includes everything from text changes, comments, and formatting to more granular details like footnotes, headers, and tables. If you're short on time or just want to see the text changes, you can turn off the more detailed comparison settings.