Dispatch guide: what is it and how to create it?

[shukla7789]

If you have a business and need to transport goods, either internally or to your end customer, you need to issue a shipping guide. In this article, we explain what this document consists of, the types of guides that exist and how you can create it electronically.

What is a shipping guide?
This is a tax document that must be issued in the event that the delivery of the invoice is postponed or goods are transferred, regardless of whether or not they correspond to a sale. They constitute support for the material or symbolic delivery of the merchandise.

In accordance with Law No. 21,131, the SII established the mandatory issuance of this document in electronic format for all businesses, with the exception of companies in the artisanal fishing, forestry, agriculture, small-scale mining and pirquineros sectors.

Depending on the characteristics of each transfer, ios database can use different types of guides. The most common is the shipping guide for a transaction that constitutes a sale, but guides can also be formulated for sales to be made, internal transfers, free deliveries, sales for export, among others.

What information should a shipping guide include?
This document must include the following information:

-Date corresponding to the shipment or withdrawal of the merchandise by the buyer

-Date corresponding to the shipment or withdrawal of the merchandise by the buyer

-Name, address and RUT of the seller and buyer

-Details of the nature of the goods and unit price. In addition, they must be stamped by the SII.

-Correlative numbering

It should be noted that the document must be issued in quadruplicate, so that the original and its second copy are delivered to the buyer.

Advantages of the electronic dispatch guide
electronic dispatch guide

The implementation of the electronic dispatch guide has generated several benefits for SMEs, which need to maintain a healthy cash flow.

These documents help to maintain better control over outstanding invoices and encourage shorter payment periods. This allows SMEs to protect their cash flow and ensure the continuity of their operations.

In addition, the digitalization of delivery notes represents a great saving of space, time and even money for companies. This is due to the fact that the so-called small expenses are minimized and costs in paper and printing ink are reduced.